Audit Workplace Policies And Practices To Ensure A Legally Compliant 2014


Auditing internal employment policies and practices helps to identify and resolve areas of legal risk. The types of workplace policies that should be regularly reviewed include: EEO/Harassment; Complaint Reporting Procedures; Vacation/PTO; FMLA (including the current forms); Social Media; Searches of Mobile Devices, Computers, and E-mails (particularly if your business allows employees to use their own device for work); Drug and Alcohol; and Rules of Conduct.  When reviewing your handbook and other policies, you should also determine whether your status as a “covered employer” has changed over the past year under state and federal employment laws, such as the Family and Medical Leave Act (or a state counter-part) or the Illinois Victim’s Economic Safety and Security Act (VESSA).  Consider auditing vacation/PTO banks to ensure that they accurately reflect the amount of earned, but used vacation/PTO, especially if your policy provides that employees lose some or all of their earned vacation/PTO at the end of a calendar year.  Also consider auditing: mandatory workplace posters; the status of employees who are classified as exempt from overtime and classified as independent contractors; and other wage and hour practices, such as timekeeping records and methods of computing overtime.

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DISCLAIMER: Because of the generality of this update, the information provided herein may not be applicable in all situations and should not be acted upon without specific legal advice based on particular situations.

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