[author: Jody Hall, Paralegal]

In the past week, our firm has had several clients receive in the mail, and fortunately ask us about, a form titled “2019 – Period Report Instruction Form (Colorado LLCs)”.  This form purports to advise the client that the annual report or renewal for their entity is now due; however, the form is not from the Colorado Secretary of State but is instead from a non-related company.  The form does list the specific entity name and address information and looks deceptively official; however, it also specifically states “… is not a government agency and does not have a contract with any governmental agency to provide this service.”

This form also asks the recipient to enclose a check for $95 to renew the entity with the Colorado Secretary of State.  The process to renew an entity directly with the Colorado Secretary of State online on their website is quick, easy and only $10.  The entities on which our clients received these mailings are also not due to be renewed for several months.

You and your clients should be wary of receiving anything in the mail, either personally or in the name of their legitimate entities, which is not from an official source.  We would encourage you and your clients to go directly to the Colorado Secretary of State’s website to confirm the status of their entity, and to file any renewals and other necessary forms directly with the official agency.