Information Governance: On-the-Ground Perspectives and Practical Guidance

by Conduent
Contact

Information Governance: On-the-Ground Perspectives and Practical Guidance“Information Governance is: The activities and technologies that organizations employ to maximize the value of their information while minimizing associated risks and costs.” – Information Governance Initiative Annual Report

The Information Governance Initiative (IGI), a cross-disciplinary consortium and think tank dedicated to “advancing the adoption of information governance practices and technologies through research, publishing, advocacy, and peer-to-peer networking” recently came out with its Annual Report.

This report is particularly relevant to clients. It rises above the “noise” in the industry surrounding information governance, providing on-the-ground insight into what is occurring right now within many organizations, practical guidance based on real-life experience, and a peek into what the not-so-distant future holds for many corporations.

Below are some of the salient highlights:

  1. Leading organizations are appointing a Chief Information Governance Officer (CIGO) to provide a coordinating function with delegated authority for specific activities.
  2. Information governance is not the next evolutionary stage of records management or e-discovery; rather, it is the highest-level description for all information management activities within an organization, involving information security, compliance, data governance, risk management and privacy.
  3. It’s not just about risk. Information governance must be a business-enabling function that powers data-driven business models and insight.
  4. Information governance should incorporate all the tools needed to better manage information, including controls (i.e., policies and procedures), people and technologies.
  5. While there is no clearly defined information governance market today, the majority of organizations expect the amount they spend to grow in 2015.
  6. Organizations are buying new technology in the first year of an information governance program—i.e., document/content/records management software and archiving technology. The average small-to-mid-sized organization spends $330,000 per project (products, services and staff) and larger organization spending exceeds $2 million.
  7. Practitioners are starting to update policies and procedures, migrate unstructured information, and consolidate and clean up data.
  8. There is a broad product market, with various points of management and control coordinated by the CIGO. This includes records management, information security, compliance, e-discovery, and archiving.
  9. Due to immature decision structures, information governance projects are taking a long time to get off the ground. Greater clarity about information governance and its leadership, goals and operational models will speed up projects.
  10. Practitioners are building operational models, like the RACI matrix. (The report provides one for practitioners to build on.)
  11. Quantifying the financial benefits of information governance projects is essential to the success of such projects within the organization. (The IGI also sheds light on the most popular financial models that are being used by practitioners.)

The IGI is optimistic about the future of information governance, and its Annual Report reflects a thoughtful starting point. If you would like to read the complete report, please email info@xls.xerox.com. Xerox Litigation Services is a founder member of the IGI.

Written by:

Conduent
Contact
more
less

Conduent on:

Readers' Choice 2017
Reporters on Deadline

"My best business intelligence, in one easy email…"

Your first step to building a free, personalized, morning email brief covering pertinent authors and topics on JD Supra:
Sign up using*

Already signed up? Log in here

*By using the service, you signify your acceptance of JD Supra's Privacy Policy.
Privacy Policy (Updated: October 8, 2015):
hide

JD Supra provides users with access to its legal industry publishing services (the "Service") through its website (the "Website") as well as through other sources. Our policies with regard to data collection and use of personal information of users of the Service, regardless of the manner in which users access the Service, and visitors to the Website are set forth in this statement ("Policy"). By using the Service, you signify your acceptance of this Policy.

Information Collection and Use by JD Supra

JD Supra collects users' names, companies, titles, e-mail address and industry. JD Supra also tracks the pages that users visit, logs IP addresses and aggregates non-personally identifiable user data and browser type. This data is gathered using cookies and other technologies.

The information and data collected is used to authenticate users and to send notifications relating to the Service, including email alerts to which users have subscribed; to manage the Service and Website, to improve the Service and to customize the user's experience. This information is also provided to the authors of the content to give them insight into their readership and help them to improve their content, so that it is most useful for our users.

JD Supra does not sell, rent or otherwise provide your details to third parties, other than to the authors of the content on JD Supra.

If you prefer not to enable cookies, you may change your browser settings to disable cookies; however, please note that rejecting cookies while visiting the Website may result in certain parts of the Website not operating correctly or as efficiently as if cookies were allowed.

Email Choice/Opt-out

Users who opt in to receive emails may choose to no longer receive e-mail updates and newsletters by selecting the "opt-out of future email" option in the email they receive from JD Supra or in their JD Supra account management screen.

Security

JD Supra takes reasonable precautions to insure that user information is kept private. We restrict access to user information to those individuals who reasonably need access to perform their job functions, such as our third party email service, customer service personnel and technical staff. However, please note that no method of transmitting or storing data is completely secure and we cannot guarantee the security of user information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time.

If you have reason to believe that your interaction with us is no longer secure, you must immediately notify us of the problem by contacting us at info@jdsupra.com. In the unlikely event that we believe that the security of your user information in our possession or control may have been compromised, we may seek to notify you of that development and, if so, will endeavor to do so as promptly as practicable under the circumstances.

Sharing and Disclosure of Information JD Supra Collects

Except as otherwise described in this privacy statement, JD Supra will not disclose personal information to any third party unless we believe that disclosure is necessary to: (1) comply with applicable laws; (2) respond to governmental inquiries or requests; (3) comply with valid legal process; (4) protect the rights, privacy, safety or property of JD Supra, users of the Service, Website visitors or the public; (5) permit us to pursue available remedies or limit the damages that we may sustain; and (6) enforce our Terms & Conditions of Use.

In the event there is a change in the corporate structure of JD Supra such as, but not limited to, merger, consolidation, sale, liquidation or transfer of substantial assets, JD Supra may, in its sole discretion, transfer, sell or assign information collected on and through the Service to one or more affiliated or unaffiliated third parties.

Links to Other Websites

This Website and the Service may contain links to other websites. The operator of such other websites may collect information about you, including through cookies or other technologies. If you are using the Service through the Website and link to another site, you will leave the Website and this Policy will not apply to your use of and activity on those other sites. We encourage you to read the legal notices posted on those sites, including their privacy policies. We shall have no responsibility or liability for your visitation to, and the data collection and use practices of, such other sites. This Policy applies solely to the information collected in connection with your use of this Website and does not apply to any practices conducted offline or in connection with any other websites.

Changes in Our Privacy Policy

We reserve the right to change this Policy at any time. Please refer to the date at the top of this page to determine when this Policy was last revised. Any changes to our privacy policy will become effective upon posting of the revised policy on the Website. By continuing to use the Service or Website following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Policy, as it may be amended from time to time, in whole or part, please do not continue using the Service or the Website.

Contacting JD Supra

If you have any questions about this privacy statement, the practices of this site, your dealings with this Web site, or if you would like to change any of the information you have provided to us, please contact us at: info@jdsupra.com.

- hide
*With LinkedIn, you don't need to create a separate login to manage your free JD Supra account, and we can make suggestions based on your needs and interests. We will not post anything on LinkedIn in your name. Or, sign up using your email address.