How to Look and Act the Part at Every Business Meeting
Whether you are leading a meeting or just sitting in on one, it is always necessary to look like you are paying attention, listening, and making the most of everyone's time. Unfortunately, though, devices like smartphones and iPads can turn your attention elsewhere. Sure, technology is great for taking notes and quick research, but let's face it: They are BIG distractions.
Also read: Why Face Time Matters
Here are some business meeting etiquette tips that will help make your meetings effective, and distraction-free.
1. Announce to the room that you'll be taking notes on your laptop or iPad. You don't want people around the table to think you are doing something else.
2. Do not open email or instant message. People will notice this and immediately assume you're not paying attention.
3. Listen and don't repeat what someone else has already said. This is a waste of time for everyone in the room, plus it appears as if you are desperately trying to participate.
4. Prepare for the meeting ahead of time. Getting ready for your part of the meeting in the meeting will unnerve everyone in the room. It will show you are not listening to what's being said, and you didn't care to prep in advance.
5. Don't whisper or engage in side conversations. It's distracting. And never put your hand to cover your mouth while talking to the person next to you. It's rude and will make you look like you're sharing secrets.
6. Finally, this should be a no-brainer. If your phone rings or buzzes, don't answer it unless it's an emergency. If you must take the urgent call, step out of the meeting.
Also read: How to Make Sure Your Staff is Motivated and Invested
What are your business meeting pet peeves?
