Checklist for Depositions in Japan (Updated)

by Planet Depos, LLC

There are important factors to consider when scheduling international depositions, particularly when scheduling depositions in Japan.  The first thing to know about taking a deposition in Japan is that there are only two locations where a deposition may be legally taken:  the U.S. Embassy in Tokyo, or the U.S. Consulate in Osaka.  This requirement is the root from which all the additional requirements stem.  In the interest of assisting paralegals maintaining well-organized information regarding all things related to international depositions, we have compiled a handy checklist.

This checklist applies to both Tokyo and Osaka.

  • Check availability of deposition rooms on the website of the U.S. Embassy/Consulate.
  • At least six weeks prior to the deposition, submit the original or certified copy of the court order with the court’s seal (sample text available here) to request your reservation
    • Include with the court order the full deposit of statutory fees (currently $309.00 per hour), via international money order or certified bank check payable in U.S. dollars to the U.S. Embassy or U.S. Consulate General
  • Within three weeks of requesting the reservation, pay the non-refundable reservation fee of $1,283.00, payable via international money order or certified bank check made out in U.S. dollars to the U.S. Embassy or U.S. Consulate General
  • At least two weeks before the deposition, apply for the Special Deposition Visa. Include:
    • Completed application
    • Copy of the signed court order
    • Original U.S. passport
    • Extra passport photo
    • Flight itinerary
    • Hotel reservation
    • Letter requesting the Special Deposition Visa, with the below information:
      • Name and location of the court
      • Name and occupation of each witness
      • Brief summary of the case
    • Also at least two weeks before the deposition, submit a list of all participants of the deposition
    • Also, two weeks before the deposition, submit a list of all electronic equipment you will bring to the Embassy/Consulate (NO wireless!)
      • Include the owner of equipment, make, model, and serial number of each item
    • Remind attorneys to bring with them to the Embassy/Consulate their passport with the Special Deposition Visa

The above is a minimum list to prepare for taking depositions in Japan.  The Planet Depos International Scheduling team can assist with any questions regarding the above information, as well as hotel recommendations.  On-the-ground reporters, videographers, and interpreters in Japan can assist with hotel and restaurant recommendations, as well as additional logistical assistance with exhibits or just getting around Osaka or Tokyo.

Written by:

Planet Depos, LLC

Planet Depos, LLC on:

Readers' Choice 2017
Reporters on Deadline

"My best business intelligence, in one easy email…"

Your first step to building a free, personalized, morning email brief covering pertinent authors and topics on JD Supra:
Sign up using*

Already signed up? Log in here

*By using the service, you signify your acceptance of JD Supra's Privacy Policy.
Custom Email Digest
Privacy Policy (Updated: October 8, 2015):

JD Supra provides users with access to its legal industry publishing services (the "Service") through its website (the "Website") as well as through other sources. Our policies with regard to data collection and use of personal information of users of the Service, regardless of the manner in which users access the Service, and visitors to the Website are set forth in this statement ("Policy"). By using the Service, you signify your acceptance of this Policy.

Information Collection and Use by JD Supra

JD Supra collects users' names, companies, titles, e-mail address and industry. JD Supra also tracks the pages that users visit, logs IP addresses and aggregates non-personally identifiable user data and browser type. This data is gathered using cookies and other technologies.

The information and data collected is used to authenticate users and to send notifications relating to the Service, including email alerts to which users have subscribed; to manage the Service and Website, to improve the Service and to customize the user's experience. This information is also provided to the authors of the content to give them insight into their readership and help them to improve their content, so that it is most useful for our users.

JD Supra does not sell, rent or otherwise provide your details to third parties, other than to the authors of the content on JD Supra.

If you prefer not to enable cookies, you may change your browser settings to disable cookies; however, please note that rejecting cookies while visiting the Website may result in certain parts of the Website not operating correctly or as efficiently as if cookies were allowed.

Email Choice/Opt-out

Users who opt in to receive emails may choose to no longer receive e-mail updates and newsletters by selecting the "opt-out of future email" option in the email they receive from JD Supra or in their JD Supra account management screen.


JD Supra takes reasonable precautions to insure that user information is kept private. We restrict access to user information to those individuals who reasonably need access to perform their job functions, such as our third party email service, customer service personnel and technical staff. However, please note that no method of transmitting or storing data is completely secure and we cannot guarantee the security of user information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time.

If you have reason to believe that your interaction with us is no longer secure, you must immediately notify us of the problem by contacting us at In the unlikely event that we believe that the security of your user information in our possession or control may have been compromised, we may seek to notify you of that development and, if so, will endeavor to do so as promptly as practicable under the circumstances.

Sharing and Disclosure of Information JD Supra Collects

Except as otherwise described in this privacy statement, JD Supra will not disclose personal information to any third party unless we believe that disclosure is necessary to: (1) comply with applicable laws; (2) respond to governmental inquiries or requests; (3) comply with valid legal process; (4) protect the rights, privacy, safety or property of JD Supra, users of the Service, Website visitors or the public; (5) permit us to pursue available remedies or limit the damages that we may sustain; and (6) enforce our Terms & Conditions of Use.

In the event there is a change in the corporate structure of JD Supra such as, but not limited to, merger, consolidation, sale, liquidation or transfer of substantial assets, JD Supra may, in its sole discretion, transfer, sell or assign information collected on and through the Service to one or more affiliated or unaffiliated third parties.

Links to Other Websites

This Website and the Service may contain links to other websites. The operator of such other websites may collect information about you, including through cookies or other technologies. If you are using the Service through the Website and link to another site, you will leave the Website and this Policy will not apply to your use of and activity on those other sites. We encourage you to read the legal notices posted on those sites, including their privacy policies. We shall have no responsibility or liability for your visitation to, and the data collection and use practices of, such other sites. This Policy applies solely to the information collected in connection with your use of this Website and does not apply to any practices conducted offline or in connection with any other websites.

Changes in Our Privacy Policy

We reserve the right to change this Policy at any time. Please refer to the date at the top of this page to determine when this Policy was last revised. Any changes to our privacy policy will become effective upon posting of the revised policy on the Website. By continuing to use the Service or Website following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Policy, as it may be amended from time to time, in whole or part, please do not continue using the Service or the Website.

Contacting JD Supra

If you have any questions about this privacy statement, the practices of this site, your dealings with this Web site, or if you would like to change any of the information you have provided to us, please contact us at:

- hide
*With LinkedIn, you don't need to create a separate login to manage your free JD Supra account, and we can make suggestions based on your needs and interests. We will not post anything on LinkedIn in your name. Or, sign up using your email address.