The deadline is fast approaching. A reminder to all service providers that the Copyright Office is transitioning to a permanent, online only DMCA registration procedure. If you have a designated Copyright Agent on file at the Copyright Office, you must submit a new designation using the online-only registration system by December 31, 2017. All designations not made through the online only registration system will expire after December 31, 2017.

Under the Digital Millennium Copyright Act (or DMCA), websites that host content uploaded by third-party users (such as YouTube, Twitter, and Facebook) can be held liable for copyright infringement if users upload content without the permission of the content’s owner. The DMCA offers, however, a safe harbor that allows website service providers to avoid any such infringement liability so long as they meet certain criteria, including the requirement that the service provider has designated and registered a DMCA agent to receive notices of alleged copyright infringement.

In the past, service providers could only register a DMCA agent via a paper filing through the interim paper registration system. 

For many this online registration is a welcome and long-overdue update: from slow and costly to quick and cheap. There are, however, a couple of new administrative burdens that service providers should be aware of:

First, as mentioned, every service provider with an existing registration will need to re-register its DMCA agent by December 31, 2017. Until that deadline, the U.S. Copyright Office will maintain two separate directories of registered agents. It is important to complete this re-registration by December 31, 2017 since the existing directory will be completely deleted, and failure to register will mean forfeiting safe harbor protection.

While the old system only required re-registration if an agent’s information became out-of-date, the new online system requires site hosts to re-register their DMCA agent every three years. Again, it is important to keep track of this repeat filing deadline, because without a registered DMCA agent a service provider is not eligible for safe harbor protection.