Under the Federal Civil Monetary Penalties Inflation Adjustment Act Improvements Act of 2015 (2015 Inflation Adjustment Act), the US Department of Labor (DOL) increased the penalties for specified violations of the Employee Income Retirement Security Act of 1974 (ERISA), published in an interim final rule (IFR). Most of the penalty increases involve reporting and disclosure failures related to benefit plans. After the 45-day comment period on the IFR lapses, the DOL will publish final regulations.
Penalty Adjustments for Inflation
The IFR adjusts ERISA reporting and disclosure penalties for inflation. The IFR’s adjustments apply only to penalties assessed after August 1, 2016, if the violation occurred after November 2, 2015. If the violation occurred on or before November 2, 2015, the current penalty amounts apply.
Annual Penalty Adjustments for Inflation
The 2015 Inflation Adjustment Act directs the DOL to adjust penalties annually for inflation. Beginning in 2017, DOL will adjust penalty amounts no later than January 15 of each year. By January 15, 2017, DOL will adjust penalty amounts to reflect any increase in inflation that occurred between October 2015 and October 2016. Future annual inflation adjustments are not subject to regulatory notice and rulemaking requirements. The DOL will post any changes to penalty amounts on its website.
New Penalty Amounts as Adjusted For Inflation
A table of penalties, current and new, is included in the DOL Fact Sheet dated June 30, 2016, and is reproduced below. The table shows the current penalty amounts, and shows the inflation-adjusted penalty amounts that apply to penalties assessed after August 1, 2016 for violations occurring after November 2, 2015.
ERISA Penalty Statute
|
Description of ERISA Violations Subject to Penalty
|
Current Penalty Amount
|
New Penalty Amount
|
ERISA §209(b)
|
Failure to furnish reports (e.g., pension benefit statements) to certain former participants and beneficiaries or maintain records.
|
Up to $11 per employee
|
Up to $28 per employee
|
ERISA §502(c)(2)
|
• Failure or refusal to file annual report (Form 5500) required by ERISA §104; and
• Failure of a multiemployer plan to certify endangered or critical status under ERISA §305(b)(3)(C) treated as failure to file annual report.
|
Up to $1,100 per day
|
Up to $2,063 per day
|
ERISA §502(c)(4)
|
• Failure to notify participants under ERISA §101(j) of certain benefit restrictions and/or limitations arising under Internal Revenue Code §436;
• Failure to furnish certain multiemployer plan financial and actuarial reports upon request under ERISA §101(k);
• Failure to furnish estimate of withdrawal liability
upon request under ERISA §101(l); and
• Failure to furnish automatic contribution arrangement notice under ERISA §514(e)(3).
|
Up to $1,000
per day
|
Up to $1,632
per day
|
ERISA §502(c)(5)
|
Failure of a multiple employer welfare arrangement
to file report required by regulations issued under
ERISA §101(g).
|
Up to $1,100
per day
|
Up to $1,502
per day
|
ERISA §502(c)(6)
|
Failure to furnish information requested by Secretary of Labor under ERISA §104(a)(6).
|
Up to $110 per day not to exceed $1,100 per request
|
Up to $147 per day not to exceed $1,472 per request
|
ERISA §502(c)(7)
|
Failure to furnish a blackout notice under ERISA §101(i) or notice of the right to divest employer securities under ERISA §101(m).
|
Up to $100 per day
|
Up to $131 per day
|
ERISA §502(c)(8)
|
Failure by a plan sponsor of a multiemployer plan in endangered status to adopt a funding improvement plan or a multiemployer plan in critical status to adopt a rehabilitation plan. Penalty also applies to a plan sponsor of an endangered status plan (other than a seriously endangered plan) that fails to meet its benchmark by the end of the funding improvement period.
|
Up to $1,100 per day
|
Up to $1,296 per day
|
ERISA §502(c)(9)(A)
|
Failure by an employer to inform employees of CHIP coverage opportunities under ERISA §701(f)(3)(B)(i)(I) – each employee a separate violation.
|
Up to $100 per day
|
Up to $110 per day
|
ERISA §502(c)(9)(B)
|
Failure by a plan administrator to timely provide to any State the information required to be disclosed under ERISA §701(f)(3)(B)(ii), regarding coverage coordination – each participant/beneficiary a separate violation.
|
Up to $100 per day
|
Up to $110 per day
|
ERISA §502(c)(10)(B)(i)
|
Failure by any plan sponsor of a group health plan, or any health insurance issuer offering health insurance coverage in connection with the plan, to meet the requirements of ERISA §§702(a)(l)(F), (b)(3), (c) or (d); or §701; or §702(b)(1) with respect to genetic information.
|
$100 per day during non- compliance period
|
$110 per day during non- compliance period
|
ERISA §502(c)(10)(C)(i)
|
Minimum penalty for de minimis failures to meet genetic information requirements not corrected prior to notice from Secretary of Labor.
|
$2,500 minimum
|
$2,745 minimum
|
ERISA §502(c)(10)(C)(ii)
|
Minimum penalty for failures to meet genetic information requirements which are not corrected prior to notice from Secretary of Labor and are not de minimis.
|
$15,000 minimum
|
$16,473 minimum
|
ERISA §502(c)(10)(D) (iii)(II)
|
Cap on unintentional failures to meet genetic information requirements.
|
$500,000 maximum
|
$549,095 maximum
|
ERISA §502(c)(12)
|
Failure of CSEC plan sponsor to establish or update a funding restoration plan.
|
Up to $100 per day
|
Up to $100 per day
|
ERISA §502(m)
|
Distribution prohibited by ERISA §206(e).
|
Up to $10,000 per distribution
|
Up to $15,909 per distribution
|
ERISA §715
|
Failure to provide Summary of Benefits Coverage under Public Health Services Act §2715(f), as incorporated into ERISA §715 and 29 CFR 2590.715-2715(e).
|
Up to $1,000 per failure
|
Up to $1,087 per failure
|
Next Steps
As a result of the upcoming increases in penalties for ERISA violations, plan sponsors should review their benefit plans for compliance with ERISA’s reporting and disclosure requirements. In some cases, DOL or IRS correction programs may be available to reduce these new penalties.