The California Division of Labor Standards Enforcement has issued the California Workplace - Know Your Rights notice in both English and Spanish (see here). It will soon be available in other languages, including Chinese, Tagalog, Vietnamese, Korean, Hindi, Urdu, and Punjabi. Employers are required to provide the notice in the language the employer normally uses to communicate employment-related information to the employee and which the employee understands. If the template notice is not available in that language, then the written notice may be provided in English.
As we previously reported, Senate Bill 294 requires that the notice be provided to each employee on or before February 1, 2026, and thereafter upon hire and annually. The notice must also be provided to any authorized employee representative. The DLSE is required to update the notice annually, so employers will want to be sure to use any updated version. The statute provides that the notice should be provided in the manner the employer normally uses to communicate employment-related information, which may include sending the notice via email. Employers are required to keep a record of distribution of the notice for three years, which record must include the date that each written notice is provided or sent.
The author would like to gratefully acknowledge the assistance of Joanne Warriner.
