Tips & Tricks: Brainspace Edition

George Jon
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George Jon

This edition of George Jon’s Tips and Tricks blog explores some not commonly known, yet extremely useful, features of the Brainspace application. Armed with the information from this quick read and a little experimentation, you will be optimizing the security, utility, and throughput of your eDiscovery / forensics platform in no time!

Archiving Datasets

Did you know that an archiving feature was added in Brainspace 6.2? This handy feature allows you to isolate and archive datasets, freeing up space and ultimately reducing your active document count.

Considering that Brainspace licenses are allocated and priced according to an active document threshold, archiving can reduce purchases of additional/unnecessary licenses while eliminating bottlenecks in your workflow. Furthermore, if you choose to archive a dataset, you can re-import it later and pick up where you left off with no additional cost, bottleneck, or hassle!

Relativity Plus Connector

The Relativity Plus Connector feature was also added in Brainspace 6.2. In order to utilize it, your platform must run on Relativity 9.7 or higher.

This connector leverages Relativity API, which not only expedites Brainspace builds, but also has the added benefit of reinforced security enhancements. The heightened security is most notable in relation to:

  • OAuth Authentication to Relativity
  • Relativity Credentials are no longer stored in Brainspace
  • Direct SQL Connectivity is no longer needed

Simultaneous Build Servers

When you need to review numerous Brainspace datasets, you should consider the addition of a supplemental build server to your Brainspace environment. The added resource(s) will allow your team to run two builds simultaneously, which will increase the rate of review and analysis (i.e., performance enhancements).

Multifactor Authentication

Brainspace supports SAML 2.0, which is great news for your InfoSec team. You can now seamlessly link your favorite SAML provider such as Okta, DUO, Ping, or even Azure, and further secure Brainspace by using your provider’s security policies on application access. For example, when Brainspace is tied to Okta, it prompts users to use Multifactor Authentication via a push notification to a secure device in order to gain access. More security, seamless integration!

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