As the name suggests, Google Workspace is a workspace for productivity. It is a collaboration platform that unifies chat, email, voice and video calling, and content management, empowering teams to work from anywhere. During the global pandemic, applications that power remote work have certainly gained rapid traction, often without time to map out governance policies and ediscovery playbooks.
Spending time developing information governance strategies and testing your ediscovery practices for newer data types can’t forever be kicked like a can down the road. Like Slack and other collaboration tools, the content within Google Workspace is relevant for ediscovery. Therefore, companies must preserve, collect, and produce this data in response to discovery requests.
Note, according to Federal Rule of Civil Procedure (FRCP) 37(e), a party can be penalized if it fails to preserve electronically stored information (ESI) when it can reasonably anticipate litigation. Thus, to avoid sanctions and meet preservation requirements, corporations must plan how to defensibly, responsibly, and proactively manage their information.
While Google Vault provides rudimentary preservation and export functionality for ediscovery, it does not optimize ediscovery workflows. For example, suppose your enterprise does any regular volume of litigation response or conducts routine investigations. In that case, the last thing you want is for your team to be caught unprepared and without a plan for efficiently managing ediscovery. Read the infographic below to review six common challenges corporate ediscovery pros face when collecting data from Google Drive.
Hanzo recognized that enterprise data stored in Google Drive—and the lack of fine control allowed by Google Vault—creates a daunting overcollection workflow.