United States Citizenship and Immigration Services (USCIS) is reminding E-Verify users that they will purge historical E-Verify records on January 2, 2020. As of this date, companies will no longer have access in E-Verify to records more than 10 years old. USCIS conducts this annual purge to reduce security and privacy risks associated with government retention of personally identifiable information.
E-Verify, as a term of participation, requires participants to record or print and file the E-Verify case verification number associated with each corresponding form I-9, Employment Eligibility Verification. To ensure compliance, prior to January 2, 2020, employers should download a Historical Records Report which encompasses cases more than 10 years old. The Historical Records Report will contain the following information:
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Company Name and Location
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Initiated dated and corresponding verification case number
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Employee Name and Date of Initial Resolution
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Date of Additional Resolution and Final Status
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Case Closure Date and Case Closure Description
In addition to downloading and saving the Historical Records Reports, employers should use this opportunity to review I-9 and E-Verify records to ensure every I-9 record has a corresponding E-Verify verification case number recorded or printed and filed with the I-9. Any deficiencies in documentation should be rectified prior to January 2, 2019. As a reminder, the ten year purge will only affect companies who have been registered E-Verify users for more than 10 years and only employees who would have been subject to E-Verify at the time of hire.
