The recent overhaul of Alberta’s Employment Pension Plans Act (EPPA) and Employment Pension Plans Regulation (EPPR) effective September 1, 2014, has resulted in amendments being required to Alberta-registered pension plans, and to pension plans registered in jurisdictions other than Alberta with plan members employed in Alberta, to be filed by December 31, 2014. The Office of the Alberta Superintendent of Pensions (the Superintendent) recently announced that an extension of the filing deadline for plan amendments will be granted to March 31, 2015, upon written request.
Included among the changes to the EPPA and EPPR that took effect on September 1, 2014, are:
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Immediate vesting of members’ benefits;
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Pre-retirement death benefit of 100 percent of the commuted value of a member’s benefit for all service;
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Changes to unlocking provisions, including the removal of the surviving spouse unlocking option under the 50-percent unlocking rule and under the shortened life expectancy unlocking provision;
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Inclusion in the plan text document of any defined terms in the EPPA that apply to the plan; and
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Forced portability for defined contribution (DC) plans, at the plan administrator’s option.
Other changes include changes to disclosure statements as of December 31, 2014:
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New information to be included in plan summaries, as well as in annual, termination, retirement and death benefit statements; and
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New required communications, including an annual statement to retired members and a statement notifying members of changes to contributions or benefits.
What’s Next for Alberta-registered Pension Plans?
For the first time ever in any Canadian jurisdiction, all Alberta-registered pension plans must put in place a formal written governance policy, and all defined benefit and target benefit Alberta-registered pension plans must have a formal written funding policy,[i] by August 31, 2015.
Governance Policy
Plan administrators in Alberta must ensure that a written governance policy is established for all pension plan types, including both defined benefit (DB) and defined contribution (DC) pension plans. The EPPA requires that a pension plan be administered in accordance with its governance policy. The governance policy is not required to be filed with the Superintendent, but must be made available upon request.
The governance policy is intended to define the responsibilities of various parties to a pension plan including the plan sponsor, participating employers, and the plan administrator. The following table summarizes the specific information that must be included in a governance policy.
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Governance Policy Topics
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Information that must be Included
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Structures and Processes
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The structures and processes for overseeing, managing and administering the pension plan
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What those structures and processes are intended to achieve
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Decision-Makers
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Identify the participants who are decision-makers in respect of the structures and processes
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Identify decision-makers’ roles, responsibilities and accountabilities
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Performance
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Set performance measures
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Establish a process for monitoring the performance of decision-makers against the performance measures
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Access to Information
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Ensure plan administrator and participants in the governance process have access to relevant, timely and accurate information
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Educational Requirements
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Identify the educational requirements and skills necessary to perform the duties associated with the structures and processes
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Code of Conduct Policy
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Establish a code of conduct for the plan administrator
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Conflict of Interest Policy
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Establish a procedure to disclose and address conflicts of interest
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Material Risks
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Identify material risks that apply to the plan and establish internal controls to manage those risks
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Dispute Resolution Process
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Establish a process for the resolution of disputes involving members and other persons who are entitled to benefits under the plan
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Funding Policy
Administrators of DB and target benefit Alberta-registered pension plans must ensure that a formal written funding policy is established for the plan. A pension plan must be administered in accordance with its funding policy. Alberta and New Brunswick (the latter with respect to shared risk plans only) are the only jurisdictions in Canada to require a pension plan funding policy. The funding policy is not required to be filed with the Superintendent, but must be made available upon request.
The following table summarizes the specific information that must be included in a funding policy.
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Funding Policy Topics
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Information that must be included
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Funding Objectives
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Establish funding objectives for the plan that relate to the following:
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benefit security
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benefit levels
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stability of contributions, if applicable
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contribution levels, if applicable
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Set out the intended method for achieving those funding objectives
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Material Risks
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Identify the material risks that impact the plan’s funding requirements, the tolerances for those risks and establish internal controls to manage those risks
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Going Concern Funded Ratio and Solvency Ratio
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Set out expectations for the going concern funded ratio and, if applicable, the solvency ratio of the plan
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Amortization of Unfunded Liabilities and Solvency Deficiencies
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Set out expectations for the amortization of unfunded liabilities and, if applicable, solvency deficiencies
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Reduction of Benefits
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Set out expectations for the reduction of benefits if required in the case of:
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a jointly sponsored plan;
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a negotiated cost plan; or
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a target benefit plan
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Actuarial Excess and Surplus
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Set out expectations for the utilization of actuarial excess and surplus
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Actuarial Valuation Reports
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Establish a standard for the frequency of actuarial valuation reports, whether or not filed with the Superintendent
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How will the Plan Administrator Ensure Compliance with the Governance Policy and/or the Funding Policy?
A plan administrator will now be required to conduct an annual review of a pension plan, including a review of a plan’s operation, governance and general administration, and prepare a written report on its findings. This report must be provided to the Superintendent upon request.
This annual assessment must be done to ensure that the plan is being administered, funded and invested in accordance with the governance policy, funding policy and other pension plan documentation. The first annual assessment review and report must be prepared by the end of 2016 and annually thereafter.
Who can Access the Governance Policy and Funding Policy?
The following table illustrates who can access the governance policy and/or the funding policy for the plan.
Access to Both Goverance Policy and Funding Policy
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Who is Entitled to Access?
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Method of Access
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Member
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If an individual requests access to the Governance/Funding Policy, then, at the plan administrator’s option, the individual may:
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Examine the Governance/Funding Policy without charge at an agreed upon location or otherwise in accordance with the EPPR; or
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Be provided with a copy of the Governance/Funding Policy without charge.
If an individual entitled to examine a Governance/Funding Policy instead requests in writing a copy of the Governance/Funding Policy, then the administrator must provide a copy on payment not exceeding reasonable costs incurred within 30 days of request.
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Surviving Spouse (of deceased member)
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Designated Beneficiary (of deceased member)
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Estate Personal Representative (of deceased member)
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Employees who are/are about to be eligible to become active members of the plan
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Joint Annuitant (in the case where a joint and survivor form of pension was elected by a retired member)
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Non‑Member Pension Partner (in the case of a marriage breakdown)
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Participating Employer
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After receiving a written request, an administrator must provide the Governance/Funding Policy to the individual or entity upon payment not exceeding reasonable costs incurred.
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Trade Union (whose membership includes members of the plan)
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Access to Funding Policy Alone
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Who is Entitled to Access?
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Method of Access
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Actuary
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Administrator must provide actuary who prepares actuarial valuation report with Funding Policy by the later of:
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60 days after establishment/amendment of the Funding Policy;
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Effective date of actuary’s engagement.
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Next Steps for Plan Administrators
What are the next steps for plan administrators?
For Pension Plans with an existing Governance Policy or Funding Policy:
Review your existing governance policy and funding policy by August 31, 2015 in order to ensure that they comply with the requirements of the new EPPA and EPPR. Revise the policies as necessary.
For Pension Plans without a Governance Policy or a Funding Policy (if required):
Ensure that you establish a governance policy and a funding policy (if required) that meet the requirements of the EPPA and the EPPR by no later than August 31, 2015.
[i] The New Brunswick Pension Benefits Act currently requires a funding policy for shared risk plans only but not for any other pension plan type.
