All California employers must report their newly hired or rehired employees who work in California to the California Employment Development Department (EDD). Reporting is done using the EDD’s Report of New Employees form, which was recently updated and can be found HERE (along with instructions for completion).
Reporting is aimed at locating parents not providing child financial support as obligated. For general information regarding reporting requirements, including how to report, multi-state employers, etc., check the EDD’s New Employment Registry site found HERE.
As for timing requirements, the Report of New Employees must be submitted within 20 days of a new employee’s first day of work, or within 20 days of the rehire of an employee after a separation of at least 60 consecutive days.
If filing a paper copy, the Report of New Employees may be faxed to: 916-319-4400, or it can be mailed to:
Employment Development Department
P.O. Box 997016, MIC 96
Sacramento, CA 95799-7016
Employers who wish to report electronically must submit two monthly reports that are not less than 12 days and not more than 16 days apart. However, no report should be submitted if there are no new or rehired employees to report. For more details on electronic filing of the Report of New Employees form, see the EDD’s Electronic Filing Guide for the New Employee Registry Program, found HERE.
A penalty of $24 may be assessed for each failure to report the hiring or rehiring of an employee in a timely manner. However, if the failure to report is intentional, based on an agreement between the employer and employee to not supply the required information or to supply a false or incomplete report, an employer may be charged a penalty of $490.
