Employers Must Begin Using Updated FMLA Forms And Poster Starting March 8, 2013


http://www.fmlainsights.com/fmla%20poster.pngEarlier this month, the Department of Labor issued final new rules regarding the amendments to military family leave, flight crew eligibility and a handful of other relatively minor issues.  At the time, I covered those changes at some length here

Perhaps a bit lost in the changes to the regulations, however, is the obligation to begin using updated FMLA notice and certification forms and to post the new FMLA poster, effective March 8, 2013.  

Notably, the DOL's model forms will no longer be included as part of the appendices to the regulations.  Instead, they will be available on the DOL website.  This allows the DOL to make changes to the forms without having to approve every change through the federal government's Office of Management and Budget.  [Read: bureaucracy] A new certification form related to the serious injury or illness of a covered veteran also was created.

The new regulations also confirm employers' confidentiality obligations under the Genetic Information Nondiscrimination Act of 2008 (GINA). The DOL indicated in its final rule that GINA allows employers to disclose genetic information or family history obtained by the employer so long as it is consistent with the FMLA.  Nevertheless, the DOL did not propose adding any GINA safe harbor language in the new forms.  In a prior post, we recommended GINA safe harbor language for employers to include in medical certification.

Although employers can safely use the new FMLA forms, they also may adapt the DOL's version in creating their own forms, so long as these forms do not require the employee or health care provider to disclose more information than what is required by the FMLA regulations.  For those employers who have created their own forms, it is critical that you update your forms by March 8 to account for the changes in the final rules. 

Where can you find the new FMLA forms and poster?  Here you go:



Still trying to figure out exactly what changed under the new rules?

If my previous blog post missed the mark, the DOL has prepared a snazzy side-by-side comparison between the old and new regulations.

DISCLAIMER: Because of the generality of this update, the information provided herein may not be applicable in all situations and should not be acted upon without specific legal advice based on particular situations.

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