E-Filing Heading to Maryland

by Pessin Katz Law, P.A.

Beginning Spring 2014 Maryland will be testing an electronic filing system in Anne Arundel County[1]. This will mean mandatory e-filing for all attorneys and judicial staff, and paper filing for the public, but the Clerk’s office will have a “scan and destroy” policy so that once paper is filed in person, it is immediately scanned and destroyed.

The current e-filing system proposal is one which connects all four levels of the court system and makes e-filing uniform throughout. The cost during the pilot will be free, but there will be yet-determined fees once the pilot is rolled out state-wide. Parties will be able to remotely access, 24/7, all documents associated with their cases. Non-parties will be able to view documents from terminals at courthouses, and everyone will still have access to the current Case Judiciary Search system.

The new e-filing system will provide what the Court hopes to be a heightened level of public safety, providing immediate warrants and orders of protection between the Court and the Sheriff’s office. It will also provide a stream-lined litigation process in many ways, one of them being e-service, where a party to a case will be able to track and view when an opposing party opens a pleading.

A great undertaking of the Clerk’s office will be the ‘back scanning’ process. Depending on the age of a case and the amount of paper in the file, the Clerk’s office will be tasked with scanning papers from older files to make them electronic. The focus will be on “older” files within which there is current or on-going litigation. Decisions on back scanning will be on a case-by-case basis.

Much of the opposition to judicial e-filing systems surround technology requirements and restrictions, and small or solo firms fear it being cost prohibitive just to utilize the system. The current Maryland system will have a 300 page filing restriction, more than enough for typical cases and more than the current Federal system allows. Technology wise no scanner is needed, the system will accept pdf, tif, word and word perfect formatted documents without conversion required.[2]

Every law firm will need to have a designated (or multiple) e-filing administrator(s) which are tasked with approving each new user of the system under the firms account. Each attorney will also be able to designate someone who can sign documents on their behalf electronically, see Rule 20-108. Most importantly, attorney’s registration numbers for the e-filing system will be their unique Client Protection Fund number so every attorney should know and retain this number for registration purposes. 

Besides the public safety benefits, an e-filing system has the potential to increase efficiency and effectiveness of the judiciary. The judiciary will also save money on the high cost to store, retrieve and handle paper files. Litigants will no longer experience the week long delays in docketing matters. Most importantly, it will allow the judiciary to make more effective use of its space, when Clark County, Nevada implemented e-filing they freed up enough space to build four new courtrooms. It will be exciting to see what e-filing enables Maryland’s judiciary to do.

[1] The pilot will be live in AA Co. for 6 months before moving on to a state-wide roll out gradually from 2014-2017.

[2] Not intended to be a restrictive list. System may accept other formats as well.

DISCLAIMER: Because of the generality of this update, the information provided herein may not be applicable in all situations and should not be acted upon without specific legal advice based on particular situations.

© Pessin Katz Law, P.A. | Attorney Advertising

Written by:

Pessin Katz Law, P.A.

Pessin Katz Law, P.A. on:

Readers' Choice 2017
Reporters on Deadline

"My best business intelligence, in one easy email…"

Your first step to building a free, personalized, morning email brief covering pertinent authors and topics on JD Supra:
Sign up using*

Already signed up? Log in here

*By using the service, you signify your acceptance of JD Supra's Privacy Policy.
Custom Email Digest
Privacy Policy (Updated: October 8, 2015):

JD Supra provides users with access to its legal industry publishing services (the "Service") through its website (the "Website") as well as through other sources. Our policies with regard to data collection and use of personal information of users of the Service, regardless of the manner in which users access the Service, and visitors to the Website are set forth in this statement ("Policy"). By using the Service, you signify your acceptance of this Policy.

Information Collection and Use by JD Supra

JD Supra collects users' names, companies, titles, e-mail address and industry. JD Supra also tracks the pages that users visit, logs IP addresses and aggregates non-personally identifiable user data and browser type. This data is gathered using cookies and other technologies.

The information and data collected is used to authenticate users and to send notifications relating to the Service, including email alerts to which users have subscribed; to manage the Service and Website, to improve the Service and to customize the user's experience. This information is also provided to the authors of the content to give them insight into their readership and help them to improve their content, so that it is most useful for our users.

JD Supra does not sell, rent or otherwise provide your details to third parties, other than to the authors of the content on JD Supra.

If you prefer not to enable cookies, you may change your browser settings to disable cookies; however, please note that rejecting cookies while visiting the Website may result in certain parts of the Website not operating correctly or as efficiently as if cookies were allowed.

Email Choice/Opt-out

Users who opt in to receive emails may choose to no longer receive e-mail updates and newsletters by selecting the "opt-out of future email" option in the email they receive from JD Supra or in their JD Supra account management screen.


JD Supra takes reasonable precautions to insure that user information is kept private. We restrict access to user information to those individuals who reasonably need access to perform their job functions, such as our third party email service, customer service personnel and technical staff. However, please note that no method of transmitting or storing data is completely secure and we cannot guarantee the security of user information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time.

If you have reason to believe that your interaction with us is no longer secure, you must immediately notify us of the problem by contacting us at info@jdsupra.com. In the unlikely event that we believe that the security of your user information in our possession or control may have been compromised, we may seek to notify you of that development and, if so, will endeavor to do so as promptly as practicable under the circumstances.

Sharing and Disclosure of Information JD Supra Collects

Except as otherwise described in this privacy statement, JD Supra will not disclose personal information to any third party unless we believe that disclosure is necessary to: (1) comply with applicable laws; (2) respond to governmental inquiries or requests; (3) comply with valid legal process; (4) protect the rights, privacy, safety or property of JD Supra, users of the Service, Website visitors or the public; (5) permit us to pursue available remedies or limit the damages that we may sustain; and (6) enforce our Terms & Conditions of Use.

In the event there is a change in the corporate structure of JD Supra such as, but not limited to, merger, consolidation, sale, liquidation or transfer of substantial assets, JD Supra may, in its sole discretion, transfer, sell or assign information collected on and through the Service to one or more affiliated or unaffiliated third parties.

Links to Other Websites

This Website and the Service may contain links to other websites. The operator of such other websites may collect information about you, including through cookies or other technologies. If you are using the Service through the Website and link to another site, you will leave the Website and this Policy will not apply to your use of and activity on those other sites. We encourage you to read the legal notices posted on those sites, including their privacy policies. We shall have no responsibility or liability for your visitation to, and the data collection and use practices of, such other sites. This Policy applies solely to the information collected in connection with your use of this Website and does not apply to any practices conducted offline or in connection with any other websites.

Changes in Our Privacy Policy

We reserve the right to change this Policy at any time. Please refer to the date at the top of this page to determine when this Policy was last revised. Any changes to our privacy policy will become effective upon posting of the revised policy on the Website. By continuing to use the Service or Website following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Policy, as it may be amended from time to time, in whole or part, please do not continue using the Service or the Website.

Contacting JD Supra

If you have any questions about this privacy statement, the practices of this site, your dealings with this Web site, or if you would like to change any of the information you have provided to us, please contact us at: info@jdsupra.com.

- hide
*With LinkedIn, you don't need to create a separate login to manage your free JD Supra account, and we can make suggestions based on your needs and interests. We will not post anything on LinkedIn in your name. Or, sign up using your email address.