San Diego Pro Tem Court Reporters – Official Guide

by Kramm Court Reporting
Contact

SUPERIOR COURT OF CALIFORNIA, COUNTY OF SAN DIEGO

GUIDE FOR OFFICIAL REPORTERS PRO TEMPORE

The San Diego Superior Court does not provide court reporters for certain proceedings (see Policy Regarding Normal  Availability  and Unavailability  of  Official  Court  Reporters  [SDSC  Form  ADM-317]).    The following information is being provided to official reporters pro tempore concerning their appearance at court.

Forms, policies, and sample transcripts will be available on the court’s website at www.sdcourt.ca.gov.

1.   Court Reporter Appointment Process

Pursuant to policy of the San Diego Superior Court (see Official Reporter Pro Tempore Policy [SDSC Forms

#ADM-315]), when an official court reporter is not available, parties may, by stipulation*, arrange for the appointment of a privately retained certified shorthand reporter to serve as an official court reporter pro tempore for a proceeding.  Before the reporter can serve in this capacity, the judicial officer presiding in the department where the proceeding will occur must approve the reporter’s appointment by way of an order.  It is the parties’ responsibility to pay the reporter’s fees for attendance at a proceeding.

*Note:   A stipulation is not needed if the reporter is on the Court-Approved List of Official Reporters Pro Tempore

(SDSC Form #ADM-321).

2.   Locations

The San Diego Superior Court has four divisions; Central (downtown), East County (El Cajon), North County (Vista), and South County (Chula Vista).   A listing of all courthouses, judicial officers, and departments, along with addresses and phone numbers, may be found on the court’s website at www.sdcourt.ca.gov.

Familiarize yourself with public parking facilities around the courthouses.  There is no discounted parking rate for court reporters. Parking can be difficult to find, so plan accordingly.

3.   Reporting Equipment and Supplies

You are responsible for bringing with you all the equipment and supplies you will need to perform your work. The court does not provide stenographic paper or other court reporter supplies and will not have any copying equipment available to pro tempore reporters.  You may or may not have access to power in the courtroom, so be prepared to operate solely on battery power.

You may leave your equipment in the courtroom during breaks and lunch recess, but note that if you do so, the court will not be responsible for your equipment.  You may not leave your equipment in the courtroom overnight.

4.   When You Arrive at the Courthouse

Arrive at the courthouse in advance of your scheduled proceeding, and allow for time to pass through security at the entrance of the courthouse.   You will need to pass your equipment through the security machines.

5.   When You Arrive at the Courtroom

Arrive to the courtroom at least 20 minutes before the proceeding is scheduled to begin.  The set-up for your equipment will be different in every courtroom, so allow ample time for this.  The court does not provide technical support.  You may or may not have access to power in the courtroom, so be prepared to operate solely on battery power.  It is essential that you be on time and be ready to report the proceeding, because the court will not continue a matter or wait for you to be ready.  In the event of an emergency, you must inform the party or attorney who hired you that you will be late or unable to attend the proceeding.

When you arrive at the courtroom, if the doors are locked, wait outside until the doors are unlocked. Upon entering the courtroom, introduce yourself to the courtroom clerk and bailiff.

Sit in the audience section until the clerk or bailiff direct you where to go.

If you are reporting a law and motion matter, look at the calendar posted outside the courtroom door to see when your case will be heard.  The judicial officer, however, may change at any time the order in which the cases will be heard, so you need to stay in the courtroom.  There may be several reporters there to report other matters.  Ask the clerk or bailiff where you should wait until your matter comes up. If for any reason you leave the courtroom, inform the attorney(s) or party(s) who hired you of your whereabouts.

Give your business card to the lawyers appearing on your matter and to the courtroom clerk.

Read, complete, and sign your portion of the Appointment of Official Reporter Pro Tempore form (SDSC Form #ADM-316).  This form must be turned in to the clerk before the proceeding begins.  The parties must stipulate* and the judicial officer must appoint you as an official court reporter pro tempore before you may report the proceeding.

*Note:  A stipulation is not needed if the reporter is on the Court-Approved List of Official Reporters Pro Tempore

(SDSC Form #ADM-321).

Do not cross the “well” (the space in front of the bench) without permission of the judicial officer or bailiff.

Do not enter the secured back hallways of the court, unless specifically authorized by the clerk, the bailiff, or the judicial officer, to report a matter in chambers.

Ask the judicial officer or clerk if there are any special procedures or practices about which you should be aware.

Restroom facilities are available in the public areas of the courthouse.

6.   Real-Time Transcription

The parties may require and/or the judicial officer may request the parties to provide real-time reporting. The court provides judicial officers with a stand-alone laptop with West Case Notebook (Formerly LiveNote) and Bridge 2.0 software loaded.  Reporters may connect using one of the three following connectivity options:

9-Pin Serial Cable with USB adapter; 9-Pin Serial Cable with the following configuration: Bits per second: 2400;

Data bits: 8; Parity: None; Stop bits: 1; Flow control: None

Bluetooth Receiver and Bluetooth USB device and Device driver software.  Wireless connections are not available.

Be aware that it is the responsibility of the Reporter to configure the cable or Bluetooth receiver with the correct COM Port to connect to the court laptop.  The court does not provide technical support and the court is not responsible for viruses, malware, or adware that could be potentially transmitted between devices. You may or may not have access to power in the courtroom, so be prepared to operate solely on battery power.

7.   Depositing Notes or Electronic Copy of Notes with the Court

Gov. Code § 69955 provides that reporting notes are “official records of the court,” and must be kept by the reporter in a place designated by the court or, if ordered by the court, delivered to the clerk.  The San Diego Superior Court requires you upload your electronic notes to ACORN in a timely basis in accordance with the Court’s Official Reporter Pro Tem Policy (SDSC Form #ADM-315).

If you do not have an account established with ACORN, you must contact the Office of Court Reporting Services at  ocrs.central@sdcourt.ca.gov or (619) 450-5616, as soon as possible to get a user name and password.  You will need to provide them with your name, CSR #, email address, and CAT software.

See Official Reporter Pro Tempore Electronic Notes Upload/Archiving Policy (SDSC Form #ADM-319) for additional information on uploading notes in accordance with the court’s policies.

Pursuant to Gov. Code § 69955(d), court reporters are required to maintain an additional back-up copy of all notes.

Written by:

Kramm Court Reporting
Contact
more
less

Kramm Court Reporting on:

Readers' Choice 2017
Reporters on Deadline

"My best business intelligence, in one easy email…"

Your first step to building a free, personalized, morning email brief covering pertinent authors and topics on JD Supra:
Sign up using*

Already signed up? Log in here

*By using the service, you signify your acceptance of JD Supra's Privacy Policy.
Custom Email Digest
Privacy Policy (Updated: October 8, 2015):
hide

JD Supra provides users with access to its legal industry publishing services (the "Service") through its website (the "Website") as well as through other sources. Our policies with regard to data collection and use of personal information of users of the Service, regardless of the manner in which users access the Service, and visitors to the Website are set forth in this statement ("Policy"). By using the Service, you signify your acceptance of this Policy.

Information Collection and Use by JD Supra

JD Supra collects users' names, companies, titles, e-mail address and industry. JD Supra also tracks the pages that users visit, logs IP addresses and aggregates non-personally identifiable user data and browser type. This data is gathered using cookies and other technologies.

The information and data collected is used to authenticate users and to send notifications relating to the Service, including email alerts to which users have subscribed; to manage the Service and Website, to improve the Service and to customize the user's experience. This information is also provided to the authors of the content to give them insight into their readership and help them to improve their content, so that it is most useful for our users.

JD Supra does not sell, rent or otherwise provide your details to third parties, other than to the authors of the content on JD Supra.

If you prefer not to enable cookies, you may change your browser settings to disable cookies; however, please note that rejecting cookies while visiting the Website may result in certain parts of the Website not operating correctly or as efficiently as if cookies were allowed.

Email Choice/Opt-out

Users who opt in to receive emails may choose to no longer receive e-mail updates and newsletters by selecting the "opt-out of future email" option in the email they receive from JD Supra or in their JD Supra account management screen.

Security

JD Supra takes reasonable precautions to insure that user information is kept private. We restrict access to user information to those individuals who reasonably need access to perform their job functions, such as our third party email service, customer service personnel and technical staff. However, please note that no method of transmitting or storing data is completely secure and we cannot guarantee the security of user information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time.

If you have reason to believe that your interaction with us is no longer secure, you must immediately notify us of the problem by contacting us at info@jdsupra.com. In the unlikely event that we believe that the security of your user information in our possession or control may have been compromised, we may seek to notify you of that development and, if so, will endeavor to do so as promptly as practicable under the circumstances.

Sharing and Disclosure of Information JD Supra Collects

Except as otherwise described in this privacy statement, JD Supra will not disclose personal information to any third party unless we believe that disclosure is necessary to: (1) comply with applicable laws; (2) respond to governmental inquiries or requests; (3) comply with valid legal process; (4) protect the rights, privacy, safety or property of JD Supra, users of the Service, Website visitors or the public; (5) permit us to pursue available remedies or limit the damages that we may sustain; and (6) enforce our Terms & Conditions of Use.

In the event there is a change in the corporate structure of JD Supra such as, but not limited to, merger, consolidation, sale, liquidation or transfer of substantial assets, JD Supra may, in its sole discretion, transfer, sell or assign information collected on and through the Service to one or more affiliated or unaffiliated third parties.

Links to Other Websites

This Website and the Service may contain links to other websites. The operator of such other websites may collect information about you, including through cookies or other technologies. If you are using the Service through the Website and link to another site, you will leave the Website and this Policy will not apply to your use of and activity on those other sites. We encourage you to read the legal notices posted on those sites, including their privacy policies. We shall have no responsibility or liability for your visitation to, and the data collection and use practices of, such other sites. This Policy applies solely to the information collected in connection with your use of this Website and does not apply to any practices conducted offline or in connection with any other websites.

Changes in Our Privacy Policy

We reserve the right to change this Policy at any time. Please refer to the date at the top of this page to determine when this Policy was last revised. Any changes to our privacy policy will become effective upon posting of the revised policy on the Website. By continuing to use the Service or Website following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Policy, as it may be amended from time to time, in whole or part, please do not continue using the Service or the Website.

Contacting JD Supra

If you have any questions about this privacy statement, the practices of this site, your dealings with this Web site, or if you would like to change any of the information you have provided to us, please contact us at: info@jdsupra.com.

- hide
*With LinkedIn, you don't need to create a separate login to manage your free JD Supra account, and we can make suggestions based on your needs and interests. We will not post anything on LinkedIn in your name. Or, sign up using your email address.