DOJ Title IX Investigation Leads to $1.6M Agreement with San Jose State University

McGuireWoods LLP

The Department of Justice’s Civil Rights Division, the U.S. Attorney’s Office for the Northern District of California, and San Jose State University (SJSU) settled the government’s Title IX investigation into a decade’s worth of sexual harassment allegations. The June 2020 allegations of “employee-on-student sexual harassment” and retaliation within the University’s athletics department prompted the government’s investigation. In September 2021, the government announced its findings against the University under Title IX, and its implementing regulations, that SJSU  failed to respond to sexual assault allegations even though the SJSU had actual notice of these allegations. Chief among the University’s investigatory failures was its incomplete interview of affected complainants. Additionally, the school retaliated against two employees, one employee for urging the school to address the sexual harassment, including sexual assault, and the other employee for expressing opposition to retaliation against the reporting employee.

Title IX regulates large, public universities like SJSU, and applies to any school that receives federal financial assistance. Title IX and its regulations require schools to maintain sex discrimination-free environments for students and employees alike. In June 2020, the government issued a Request for Information to SJSU as a part of its Title IX compliance review into the University. The government probed years’ worth of sexual harassment and retaliation within the school’s athletic department. After an extensive investigation that included 35 witness interviews and a review of thousands of pages of University documents, the government found that the University had repeatedly violated Title IX. The government began its investigation with allegations made against an athletic trainer in 2009. Several student athletes alleged this trainer sexually harassed student athletes during treatment. SJSU concluded after its five-month investigation that the athletic trainer had not violated any University policy, but the University instructed the athletic trainer to avoid treating female student athletes.

The government’s investigation further revealed that after over ten years, the University had taken “no effective measures to limit the Athletic Trainer’s access to student-athletes” since 2009, further compounding its Title IX mistakes. The government’s investigation uncovered at least five documented instances of the University’s awareness that the athletic trainer continued to treat female student-athletes, despite the University’s contrary instruction.

As if a decade’s worth of Title IX violations were not enough, the University took adverse actions against two employees for highlighting the University’s deficiencies. In 2018 and 2019, an employee (Employee A) brought the athletic trainer’s continued treatment of female athletes to the University’s attention, and the school failed to address Employee A’s concern. So, Employee A complained to the NCAA. After Employee A reported the University’s inaction to the NCAA, Employee A received low performance evaluation ratings. Unsurprisingly, the government found that Employee A had engaged in protected activity and that the University’s adverse action stemmed from Employee A’s NCAA complaint. This, too, ran afoul of Title IX. The University fired another employee (Employee B) for failing to meet with Employee A because Employee B did not wish to retaliate against Employee A for reporting sexual harassment, including sexual assault. The government found that the University failed to justify Employee B’s termination. In many respects, SJSU’s actions taken against Employees A and B are quintessential cases of retaliations, which Title IX plainly forbids.

Besides the University paying $1.6M to individuals sexually harassed by the athletic trainer, the parties agreed to several remedial items to address the University’s systemic Title IX deficiencies. The agreement requires the University to improve its process for responding to sexual harassment complaints and bolster its Title IX Office by revising the office structure and providing adequate authority, independence, and resources to its coordinator. The University must also provide information on the Title IX process, deliver access to training for athletic staff on informed consent and sexual harassment, and conduct training on retaliation under Title IX.

SJSU’s shortcomings in responding to sexual assault allegations highlight the Title IX legal minefield and underscores the need for clear policies and procedures that address the expectations of and requirements for compliance with Title IX and its regulations. Schools should actively audit their Title IX Offices to ensure that the Title IX Coordinator, Deputy Coordinators, decision-makers, and investigators are following best practices to adequately address sexual harassment and sexual assault as a form of sex discrimination. So, too, should employers avoid knee-jerk employment decisions that may prompt a retaliation claim. A careful and fulsome review by counsel specializing in Title IX and employment law reduces the risk of running afoul of Title IX and its implementing regulations.

DISCLAIMER: Because of the generality of this update, the information provided herein may not be applicable in all situations and should not be acted upon without specific legal advice based on particular situations.

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