Are there effective I-9 compliance solutions?
Luckily, there are steps and software solutions you can use to ensure I-9 compliance without constantly losing sleep over the paperwork involved. What are some of the problems a best-in-class compliance solution addresses?
It takes a lot of time and effort to get new employees to complete forms properly, have them reviewed for accuracy and completeness, and to simply stay up to date on the constantly changing I-9 rules and regulations.
Increased government scrutiny
Federal audits are multiplying; companies now stand a 95% chance of being audited within the next decade. Organizations might be exposed to thousands (or more) of federal fines, with average fines of $2,000 per substantive error. Strict deadlines are in place to submit I-9s to E-Verify to confirm the eligibility of employees to work in the U.S.
COVID-19 proves the obsolescence of paper, yet many I-9s are still being processed this way.
76% of paper I-9 forms have at least one fineable error; this is 4.1 times higher than electronic 1-9s with verification. Without a central repository, forms are easily lost, posing a much higher audit risk.
Lack of visibility
Manual I-9 processes aren’t integrated with the existing HR platform, making employee data redundant and error-prone.
To mitigate these risks, a best-in-class digital solution can help streamline I-9 compliance and help avoid these issues. Tracker I-9 Compliance is one such solution – in fact, it’s the industry’s most advanced I-9 compliance offering. From paper form digitization to ongoing electronic I-9 management, it’s a user-friendly end-to-end compliance solution created by top-ranked immigration experts. To date. To date, it’s maintained a perfect 20+ year track record of zero client fines.
What are the outcome of adopting a solution like this?
Better efficiency and integration
A solution designed specifically for HR and Legal teams that require full I-9 compliance should have robust capabilities and ease of use that make perfect compliance simple and intuitive for HR and legal teams. Smart workflows should submit eligible I-9 records automatically to E-Verify® as they’re completed to ensure on-time processing. API integration with your existing HRIS systems distributes clean data across all departments, offering Single Sign-On (SSO) for efficient login.
Expose potential errors for efficient remediation, while establishing detailed audit trails to ensure fully compliant electronic forms. A personalized dashboard keeps each manager focused on open items that need attention to assure on-time submission.
Solve the remote hiring challenge
Your software should manage timelines of all remote hires from one simple interface. In the case of Tracker I-9, users can even conveniently schedule mandatory in-person ID verification using any of 300 Remote I-9 Centers and thousands of mobile officers, located across all 50 states – with just one click.
Complete audit protection
Use a solution that can prove it’s partnered with the industry’s leading applicant tracking, onboarding, and human capital management providers, ensuring data is complete and accurate for audits. In Tracker I-9’s case, three tiers of customized audit support and legal consultation are designed to fit any budget and team – including form preparation and assistance with agent communication.
Manage the progress of all I-9s forms from a fully encrypted, cloud-based solution to ensure data protection, equipped with powerful, real-time reporting tools.
Paper form conversion
Your solution should feature fully-secure paper form scanning and manual key entry services for U.S. organizations and firms. Effortlessly convert hundreds or thousands of archived paper I-9s into compliant and easily manageable electronic forms.