United States Citizenship and Immigration Services (USCIS) has instituted a revised Form I-9 that is mandatory for all employers, starting November 1, 2023.

USCIS announced the new version in August, in part to aid with the implementation of the new alternative I-9 remote document verification procedures. More information on the new remote document verification procedures is available here. Moving forward, use of the prior I-9 version, dated October 21, 2019, may subject an employer to penalties. Employers that utilize an electronic I-9 system should contact their provider to confirm the system uses the new form. 

The revised form is condensed to a single page and has user-friendly fields for tablets and mobile devices. The new form also revises the “List of Acceptable Documents” to include acceptable receipt notices and information on auto-extensions for some eligible categories of Employment Authorization Documents. The new form includes a checkbox to easily document when an employer has utilized the new alternative remote document verification procedures. 

U.S. employers are required to complete a Form I-9 for each new hire. Form I-9 is intended to verify a new hire’s identity and work authorization. Employers are required to complete Section 2 of Form I-9 within three business days of a new hire’s first day of employment by inspecting proper documentation.

[View source.]