News & Analysis as of

Social Security Numbers

Vermont AG Settles with SAManage for $264,000 for Delayed Breach Notification

The Vermont Attorney General (AG) recently announced that it has settled with SAManage USA, a business support services company, for failing to timely notify 660 Vermont residents that their names and Social Security numbers...more

Social Security Numbers May be Requested with Work Permission

by Davis Brown Law Firm on

The form I-765 has been revised so that applicants may request a Social Security number at the same time. The form is used to request work permission, known as EAD or Employment Authorization Document, by certain foreign...more

New USCIS Form I-765 Allows Foreign Nationals to Obtain a Work Authorization Document and a Social Security Number Simultaneously

by Cohen & Grigsby, P.C on

Based on a new information-sharing partnership between the U.S. Citizenship and Immigration Services (USCIS) and the Social Security Administration (SSA), foreign nationals in certain visa categories can now apply for work...more

Updated USCIS Form Creates Streamlined Path to EAD and Social Security Number

Following an announcement issued on October 2, 2017, U.S. Citizenship and Immigration Services (USCIS) will begin offering foreign nationals in certain categories the option to simultaneously file for work authorization and a...more

Illinois takes the lead on employee privacy: What employers need to know

by Thompson Coburn LLP on

When it comes to employee privacy protection, employees in the United States generally do not have a right to privacy in their workplace. By contrast, members of the European Union recognize employee rights to privacy and...more

Business, Partnership and Estate and Trust Tax Returns and Identity Theft

by Pessin Katz Law, P.A. on

In Fact Sheet 2017-10 issued by the Internal Revenue Service (“IRS”) on July 25, 2017, “Information on Identity Theft for Business, Partnerships and Estate and Trusts”, the IRS points out that business, partnerships and...more

CMS Suggests Five Ways For Healthcare Providers To Prepare For New Medicare Cards

by Fox Rothschild LLP on

The Medicare Access and CHIP Reauthorization Act of 2015 requires Centers for Medicare and Medicaid Services (“CMS”) to remove Social Security Numbers (“SSNs”) from all Medicare cards. Physicians currently use a SSN-based...more

1 Million Individuals’ Personal Data on Backup Drive is Stolen from Washington State University

File this story in the category of even locking data up in a safe is not secure. Washington State University (WSU) has begun to notify approximately 1 million individuals that their personal data was compromised when a...more

Privacy Tip #92 – Finally, HHS is Removing SSNs From Medicare Cards

For those of you who know me, you know that I have been very frustrated with the federal and state governments for continuing to use Social Security numbers for eligibility, enrollment and participating in Medicare and...more

May 15 Is Tax Filing Deadline for Many Tax-Exempt Organizations

This is a reminder that tax-exempt organizations operating on a calendar-year (January 1 – December 31) have a filing deadline for Form 990-series information returns on May 15. To avoid potential penalties or risk of losing...more

Two Notable Immigration Developments

by Shipman & Goodwin LLP on

Employers Should Review USCIS Fillable Forms I-9 Completed Based on Download From USCIS Website Between November 14 and November 17, 2016 for Social Security Number Glitch - Any employer who used the revised fillable Form...more

Compliance News Flash

by Arnall Golden Gregory LLP on

This week’s news flash – a quick overview of timely background screening and immigration-related news that is important to your organization. 1. Massachusetts employers and consumer reporting agencies (i.e., background...more

I-9 Alert: USCIS Reveals Social Security Number Glitch in Early Days of New Form's Release

by Clark Hill PLC on

Employers who downloaded the current Form I-9 and completed it electronically between November 14 and November 17, 2016 should check completed Forms I-9 for Social Security number glitch. Employers should be using Form...more

Form I-9 Alert!: Social Security Number Glitch

by Fox Rothschild LLP on

On April 17, 2017, USCIS alerted stakeholders concerning a glitch on the Form I-9. The glitch specifically relates to any Form I-9 downloaded between November 14, 2016 and November 17, 2016 and the employee’s Social...more

Reminder: Glitch in Form I-9 in November 2016

by Jackson Lewis P.C. on

USCIS is reminding employers that if they are continuing to use a Form I-9 (“Smart Form”) that was downloaded between November 14 (when the form first became available) and November 17, 2016, they should download, save, and...more

Department Of Business Oversight Proposes Changes To Proposed Finders Rule

by Allen Matkins on

Last July, the California Department of Business Oversight proposed regulations to implement the provisions of AB 667 (Wagner). The bill, which was enacted in 2015 and took effect last year, created a new exemption from the...more

Important Information on W-2/SSN Data Theft Scam

by Bryan Cave on

A dangerous email scam currently is circulating nationwide and targeting employers, including tax exempt entities, universities and schools, government and private-sector businesses. The scammer poses as an internal executive...more

It's W-2 Phishing Season: How to Stop, and Respond to, Tax-Related Identity Fraud Aimed at Your Organization's Employees

by Littler on

HR and payroll professionals nationwide have been, and will continue to be, targeted with e-mails apparently sent by a senior executive but actually sent by scammers who ask for a prompt reply with the 2016 W-2s for all of...more

Tax Filing Fraud

by Bryan Cave on

Tax returns and W-2s are information rich documents that contain the name and Social Security Number of an employee, as well as information concerning their salary and address, and personal behavior and characteristics (e.g.,...more

Employer Privacy Policies: A How-To Guide

by Bryan Cave on

In 2005 Michigan became the first state to pass a statute requiring employers to create an internal privacy policy that governs their ability to disclose some forms of highly sensitive information about their employees....more

Information Security and Privacy Group News: Phishing Alert: Employee W-2 Information at Risk

by Murtha Cullina on

It's happening again. This time last year, there were a substantial number of phishing attacks all over the country targeting employee W-2 information. According to the IRS, phishing and other schemes jeopardizing tax...more

IRS and Others Renew Warnings About Fraudulent Emails Targeting Employee Tax Information

by Ballard Spahr LLP on

With tax season in full swing, the Internal Revenue Service (IRS), state tax agencies, and tax industry groups recently renewed a warning about Form W-2 email spear-phishing scams. ...more

Social Security Number Privacy Policies: A How-To Guide

by Bryan Cave on

Social Security Numbers (“SSN”) were originally established by the Social Security Administration to track earnings and eligibility for Social Security benefits. Because a SSN is a unique personal identifier that rarely...more

How to Respond When ACA Electronic Reporting Triggers Notification of an Incorrect TIN

The Affordable Care Act’s (ACA) electronic reporting requirements for larger companies may inadvertently notify employers of employees using incorrect Social Security numbers. The ACA requires certain large employers with 50...more

Error Messages And The ACA: A Practical Guide To Handling Missing And Incorrect TINs

by Fisher Phillips on

A number of employers have reported troublesome Social Security Number (SSN) issues cropping up when filing Affordable Care Act (ACA) notices with the IRS. Many have received “AIRTN500” error messages, which indicate...more

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