Payroll Records

News & Analysis as of

Oregon Law to Affect Pay Stubs, Time and Pay Records, and Wage Theft

The State of Oregon has enacted a new law, SB 1587, designed to increase transparency with respect to employee pay, prevent wage theft, and expose wage and hour violations. Generally, the law will require employers to provide...more

EEOC Outlines Its Proposal to Collect Pay Data from Employers

Fifty years after the passage of the Equal Pay Act of 1963 and Title VII of the Civil Rights Act of 1964 making pay discrimination illegal, equal pay in the workplace is clearly a hot topic on the minds of our state and...more

Milwaukee Bucks become latest victim to w-2 phishing scheme

We have been repeatedly warning our clients and readers about the massive and successful W-2 phishing schemes where hackers impersonate the CEO or CFO and send emails to payroll and/or HR folks in companies requesting W-2...more

2016 Oregon Legislative Update: What You Might Have Missed

Oregon’s new minimum wage law, signed by Governor Brown on March 2, 2016, received a lot of press during the 2016 legislative session. This new law establishes a tiered system for determination of the minimum wage based on...more

Employee Data Security: Perquisite or Prerequisite?

One of the many costs of doing business in this day and age is the threat of a data breach. In the past several years data breach incidents have occurred with increasing frequency. From Target to eBay and Sony to Ashley...more

Phishing Season Opens for 2016 Tax Filings – Beware of “W-2 Phishing Scams”

Tax season brings many headaches, but none as miserable as sophisticated scammer efforts to steal employee W-2 information. Using social engineering and modest technological tools, a “spear phishing” attack seeks to trick...more

Seyfarth Submits Comments to EEOC Regarding Proposed Pay Data Collection under EEO-1 Report

Seyfarth Synopsis in a Second: Seyfarth Shaw submitted comments on behalf of the U.S. Chamber of Commerce and standalone comments on behalf of the Firm and its clients responding to the EEOC’s proposal to mandate that...more

How Employers Can Help Prevent W-2's From Being Breached and Their Employees From Becoming Victims of ID Theft

The Internal Revenue Service issued an alert about an emerging phishing email scheme that purports to be from company executives and requests personal information on employees. The IRS has learned this scheme – part of...more

Spear Phishing E-mail Scheme Surges For W-2 Forms

In the midst of this tax season, a number of companies have fallen victim to the latest spear phishing e-mail scheme, resulting in the unauthorized disclosure of their employees’ W-2 information and learning the hard lesson...more

"IRS Issues Alert on Phishing Scheme to Obtain Payroll Data"

The Internal Revenue Service (IRS) recently issued an alert regarding a phishing email scheme in which cybercriminals pose as governmental officials or company executives and request employee payroll and tax data, including...more

The DIR Calls Timeout On Its New Electronic Certified Payroll Reporting Requirements

The California Department of Industrial Relations (DIR) recently issued a follow-up notice to public works contractors and agencies to clarify the DIR's current enforcement of its Electronic Certified Payroll (eCPR)...more

Beware of the CEO Email Request Phishing Scam: A Different Form of March Madness

Not only is it “March Madness” time, it is also prime tax return filing time. That means that the email scammers are out in full force as well. In the last 10 days, we have seen a marked uptick in what are called...more

2015 Budget Act Changed W-2/1099-MISC Filing and Correction Rules

Little-noticed changes in the 2015 PATH Act accelerated form filing deadlines and waived retroactive corrections for small-dollar errors, effective 2017. The Protecting Americans from Tax Hikes (PATH) Act of 2015 was...more

Top 10 Ways to Protect Your Company’s Data

You know how important data is to your business and you have been hearing about data breaches for more than a decade, but where do you find a simple, straightforward summary of how to protect your company? That is a question...more

EEOC Announces New Pay Disclosure Requirement

On January 29, President Obama announced a new executive action, beginning in 2017, that will require employers to submit information to the Equal Employment Opportunity Commission about employee pay broken down by gender,...more

EEOC Proposal Seeks to Expand Pay Discrimination Enforcement by Requiring More Data from Employers

Under new rules proposed by the U.S. Equal Employment Opportunity Commission (“EEOC”), companies with 100 employees or more would be required to report payroll data on all workers to the federal government along with the...more

California’s Equal Pay Law To Become More Stringent Effective January 1, 2016

Earlier this month, California Governor Jerry Brown signed the California Fair Pay Act, a bill making various changes to strengthen the California Equal Pay Act, which addresses gender wage inequality. The bill, S.B....more

New California Law Allows Employers to Cure Two Wage Statement Violations Within Limited Period

Governor Jerry Brown has signed into law AB 1506, a bill that will allow employers to cure two types of technical itemized wage-statement violations to avoid the risk of costly Private Attorneys General Act (“PAGA”) suits....more

A Friendly Reminder from the EEOC—Don’t Toss Your Unselected Candidates’ Applications Just Yet

The EEOC recently filed suit against Coca-Cola Bottling Company of Mobile, asserting sex discrimination in violation of Title VII’s record retention provisions. The complaint alleges that Martina Owes applied in June 2010 for...more

Access to Employee Benefit Records - Take Action Now to Avoid Issues Later

Today, many records relating to employee benefits reside with vendors administering those benefit plans (including forms mandated by statute and regulations, participant phone call center recordings and notes, benefit...more

Pay Stubs Rules: A Trap for the Unwary in California

Employers are all too familiar with the ongoing wave of wage-and-hour litigation that has plagued companies of all sizes for many years. Some claims arise from alleged failure to comply with new or complex laws, such as those...more

SEC Issues Final Rule on Pay Ratio Disclosure

Nearly two years after issuing the proposed rule, the U.S. Securities and Exchange Commission (SEC) on August 5, 2015, adopted by a 3-2 vote, the final rule on CEO-to-median employee pay ratio disclosure in what has become...more

SEC Adopts Final Pay Ratio Rule – A Comprehensive Summary

The SEC has adopted a final “pay ratio” rule required by Section 953(b) of the Dodd-Frank Act. In general, the “pay ratio” rule requires public companies to disclose the median of the annual total compensation of all...more

Immigration-Related Documents and Information Not Discoverable in Wage and Hour Lawsuit

A New York federal court recently said that the plaintiff-employees involved in a wage and hour lawsuit are not required to produce their immigration documents and information. The case is important because it limits an...more

How to Effectively Handle a Wage and Hour Government Investigation

According to recent studies, companies paid $400 million in 2014 and $39 million in the first three months of 2015 to settle wage and hour lawsuits exclusively. Aside from the ever-increasing threat of private wage and hour...more

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